Planning an outdoor corporate event can be a challenging task, especially if you have a large number of employees. Not only rent a tent, but you also need to consider other important requirements such as: renting tables and chairs. 

The tent you choose is a big factor when you need to plan a party with a budget and a deadline. How do you determine what you need to make your event a success? Here are some basic things to consider when thinking about choosing an outdoor corporate event charter service provider.

Event location preparation

The location of your event has a huge impact on the cost of renting your tent for a corporate event. If the surface is uneven, there may be an additional fee for setting up the tent. Also, you must mark the power and gas lines at least 3 days before the day of the event. You may also need to get permission from City Hall if you are hosting an outdoor party.

Types of tents for rent

If your corporate event is small to medium in size, you may want to consider a less expensive tent pole. They are designed for placement on lawns. If you want to hold your event in a parking lot or near your building, you should opt for a frame tent. These tents also give guests more room to move freely without disturbing the poles.

Party tent rental fee

The total price for renting the tent of your choice depends on the number of guests as well as all additional accessories. A regular tent for about 250 guests costs about US$2,600. That's for a 40×100 pole tent. A structured tent with sidewalls of the same size can cost around $3,800. You should also ask the company about any shipping, adjustment, and damage fees that it may incur.